On The Day

You will need to take:

packed lunches for those on free lunches
First aid kit(s)
black bags for litter
tissues/ plastic bags in case of travel sickness.
mobile phones (which should be left on in case the school is trying to contact you)
copies of the lists. (Total list of emergency contact numbers and medical notes as well as group lists).
work sheets
some spare pens, pencils and sharpeners
camera.

Remember to take the register before you leave. Do not simply count numbers!

In the case of any absentees, amend your lists and inform the person in charge of trips and the school office.
Each group leader should check the names at regular intervals on the day.
Take the register before leaving on the coach/ getting on the train.

Establish good relations with your coach driver.
Discuss rules. For example, many drivers ban chewing gum.
On a short journey, consider banning eating and drinking.
Check seat belts are fastened. Remind pupils that they must remain fastened throughout the journey.
Responsible adults must be spread throughout the coach, not all clustered at the front.

If pupils are to be allowed any time which is not directly supervised, they must stay in groups of at least three and usually no more than four.
Check that they have a means of telling the time between them; many pupils do not wear a watch.
Tell them to report to an agreed point 15 minutes before you need them.
A member of staff should stay in an agreed point in case they are needed.
Do not allow pupils to leave the museum/ gallery under any circumstances.
Shops can pose all sorts of difficulty. Regulate numbers and supervise pupils closely to avoid embarrassment.

Do not allow pupils to leave the coach until you have checked for litter.
In case of delay, make sure you inform your Educational Visits Co-ordinator at school. The school office will be fielding enquiries from parents.

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