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Booking Forms
Booking forms are an essential part of the visit for the following reasons because they:
- formalise what the museum is offering
- enable museum staff to tailor sessions, in consultation with teachers, to an individual school’s needs
- provide information about the museum for the school
- provide information about the school for the museum
- give you a record of visits/school usage of museum
- provide useful data for funders and governing bodies.
To speed up a school booking make it clear:
- who is responsible for taking bookings
- that people responsible for bookings understand:
- what is on offer
- what the procedures are
- where the appropriate paper work is kept and who it goes to
- who needs to be informed once the booking is made.
It is also advisable that:
- the details of the booking are sent to the school and a signed agreement returned to your museum
- staff and volunteers who will be leading a session with a school group are given a copy of the booking form.
Look at the download section to find out what you will need to record on a booking form.
Downloads
What Teachers Need to Know (Word DOC, 36Kb).
What Museums Need to Know (Word DOC, 35Kb).
Information for School Groups (Milestones. Word DOC, 41Kb).
Examples of Booking Forms
Booking Form (SEARCH, Hampshire County Museums Service. Word DOC, 28Kb).
Booking Letter (Chatham Historic Dockyard, Word DOC, 22Kb).
Booking Form (Banbury Museum. Word DOC, 28Kb).